fbpx
Select Page
DEER RUN CAMPER HEALTH & SAFETY

May 30, 2020 Update

Deer Run postpones camp openings due to COVID-19-positive staff

Several days after the summer staff arrived for training, two staff found out their parents had tested positive for COVID-19 (May 20). They were asymptomatic, but were immediately quarantined and required to have testing. Shortly afterwards, another staff member had mild symptoms and was tested and quarantined. Once results came back that these three staff tested positive, all camp staff were tested (May 26) and are now quarantined for 14 days at the recommendation of the Tennessee Board of Health regardless if their test result is positive or negative. Results indicated 32 of the summer staff members and three year-round staff members tested positive. Many of those who tested positive are asymptomatic. The others have mild symptoms. 

Here is the full press release: Williamson Herald News

Out of an abundance of caution, we have decided to cancel at least the first two weeks of camps: May 31 through June 13. As of right now, camp is planned to open on June 14. This will allow our staff a full 14+ days to recover and be ready to provide an excellent camp experience for your family. We are sorry for any inconvenience this may cause with your family calendar. We certainly understand! If you had already registered for the camp weeks that have closed, we ask, if you can, to allow us to reschedule your camper for a later session this summer. If that is not possible, we are willing to move your registration to next summer. If you are able and would like to help sustain Deer Run through this time, we would be blessed if you would consider using your payment as a tax-deductible donation. If none of these options work for you, we will issue a full refund upon your request. Please submit your requests to contact@deerrun.camp. We are experiencing a high volume of phone calls and emails, but we will respond to every person as soon as we can. We appreciate your patience and understanding. Furthermore, we appreciate your prayers and encouragement. You all have been such a support to our team, and we greatly value our relationships with each of you. We will continue to trust God’s guidance, use our best discretion in plans for camp this summer, and keep you updated through the process.

Because this situation continues to change daily, we will adapt and adjust our protocols and procedures to follow the guidance provided by the CDC and national, state, and local guidelines in our efforts to help keep our campers, staff, and families safe.

Ultimately, the choice for your child to attend Deer Run summer camp is yours. If you are uncomfortable with the risks of COVID-19 in a summer camp setting and having your child interact with our staff and other campers, we have updated our Camp Policy. You can read it here.


 

Deer Run Camper Health & Safety

Our priority at Deer Run is SAFETY and right behind that is RELATIONSHIPS! We have every intention of building relationships during camp this summer!

We are doing what we can to balance the new guidelines from the State and the CDC while still providing an excellent camp experience. We believe we will be able to accomplish that!

The health and safety of Deer Run campers is our #1 priority. Because of the COVID-19 pandemic, we think it is important for you to understand our efforts to manage your camper’s health and safety so that you can make an informed choice. We are implementing all reasonable precautions and measures to prevent an outbreak or the spread of COVID-19 at our camps.

We have increased our standard cleaning procedures, while adding increased frequency measures for things such as wiping down common touch points, dining hall areas, and activity/recreational equipment. Additionally, we have taken measures to monitor and address symptomatic campers by introducing a pre-camp health screener, daily temperature checks, and protocols to isolate, confirm, and remove any camper or staff with suspected COVID-19. Below you will see the steps we are taking.

 

PRE-ARRIVAL CHECKS

ALL participants — campers and staff — monitor their temperature prior to their arrival at Deer Run. We are partnering with families and staff to identify anyone who has had relevant exposure, symptoms, or an elevated temperature.

#1

#1

PRE-ARRIVAL CHECKS

ALL participants — campers and staff — monitor their temperature prior to their arrival at Deer Run. We are partnering with families and staff to identify anyone who has had relevant exposure, symptoms, or an elevated temperature.

PARENT COOPERATION

We know that you want the best for your child, and we want them to have the best experience possible while at Deer Run. Any parent whose child has had a fever or illness within 72 hours of their camp start date should contact our Guest Relations team at (615) 794-2918 to evaluate the best options for everyone’s health and safety.

#2

#2

PARENT COOPERATION

We know that you want the best for your child, and we want them to have the best experience possible while at Deer Run. Any parent whose child has had a fever or illness within 72 hours of their camp start date should contact our Guest Relations team at (615) 794-2918 to evaluate the best options for everyone’s health and safety.

VEHICLE CHECK-IN

All camper check-in will be done from the comfort and safety of your vehicle — no need to get out to come to a pavilion. Our gloved and masked check-in attendants will meet you where you are. This process allows our team to check temperatures and confirm relevant exposure or symptoms prior to allowing campers to get out of their vehicles.

  • Campers receiving a GREEN CARD are permitted into camp and will be pointed in the direction for sanitizing hands before beginning the day.
  • Campers receiving a YELLOW CARD are directed to a nurse for evaluation and further instructions.
  • Campers receiving a BLUE CARD have meds to take while at camp and are directed to a nurse to check in medications.
  • Campers receiving a RED CARD due to fever, symptoms, or relevant exposure are not allowed to check in and are given easy instructions on rescheduling their camp week.

The Check-in process is done daily for campers and staff coming onto the property.

#3

#3

VEHICLE CHECK-IN

All camper check-in will be done from the comfort and safety of your vehicle — no need to get out to come to a pavilion. Our gloved and masked check-in attendants will meet you where you are. This process allows our team to check temperatures and confirm relevant exposure or symptoms prior to allowing campers to get out of their vehicles.

  • Campers receiving a GREEN CARD are permitted into camp and will be pointed in the direction for sanitizing hands before beginning the day.
  • Campers receiving a YELLOW CARD are directed to a nurse for evaluation and further instructions.
  • Campers receiving a BLUE CARD have meds to take while at camp and are directed to a nurse to check in medications.
  • Campers receiving a RED CARD due to fever, symptoms, or relevant exposure are not allowed to check in and are given easy instructions on rescheduling their camp week.

The Check-in process is done daily for campers and staff coming onto the property.

TEMPERATURE CHECKS

Gloved and masked staff utilize no-touch thermometers for scanning every incoming camper for fever. If a camper is found to have an elevated temperature (100.4 degrees and above), they are sensitively and lovingly guided away from other campers and staff to a health station for further evaluation and instruction.

Although 100.4 is the benchmark provided by the CDC, out of an abundance of caution, anyone with a temperature of 99.9 to 100.4 will be directed to a camp nurse for further screening and instructions.

Temperature checks for all campers are performed daily only in the morning in order to stop someone with a fever and limit the spread of a virus. Our hope is that after this quick scan in the morning, the camp day will proceed as normal with lots of laughs and fun!

#4

#4

TEMPERATURE CHECKS

Gloved and masked staff utilize no-touch thermometers for scanning every incoming camper for fever. If a camper is found to have an elevated temperature (100.4 degrees and above), they are sensitively and lovingly guided away from other campers and staff to a health station for further evaluation and instruction.

Although 100.4 is the benchmark provided by the CDC, out of an abundance of caution, anyone with a temperature of 99.9 to 100.4 will be directed to a camp nurse for further screening and instructions.

Temperature checks for all campers are performed daily only in the morning in order to stop someone with a fever and limit the spread of a virus. Our hope is that after this quick scan in the morning, the camp day will proceed as normal with lots of laughs and fun!

GOOD HYGIENE

All staff at Deer Run are trained to keep their hands clean. Additionally, staff are trained on Deer Run’s policies and standards for practicing good hygiene with regular use of handwashing stations, hand sanitizer, and maintaining clean laundry.

Summer Staff also perform a daily health screening and symptom log.

#5

#5

GOOD HYGIENE

All staff at Deer Run are trained to keep their hands clean. Additionally, staff are trained on Deer Run’s policies and standards for practicing good hygiene with regular use of handwashing stations, hand sanitizer, and maintaining clean laundry.

Summer Staff also perform a daily health screening and symptom log.

HAND SANITIZER

Alcohol-based hand sanitizer is available throughout the camp property. Additionally, our staff are trained to encourage every camper to use hand sanitizer each time they enter and exit a building and in-between activities. Hand sanitizer is kept with each Summer Staffer for additional quick access as needed. This simple system keeps camper’s and staff’s hands sanitized throughout the day.

#6

#6

HAND SANITIZER

Alcohol-based hand sanitizer is available throughout the camp property. Additionally, our staff are trained to encourage every camper to use hand sanitizer each time they enter and exit a building and in-between activities. Hand sanitizer is kept with each Summer Staffer for additional quick access as needed. This simple system keeps camper’s and staff’s hands sanitized throughout the day.

HAND WASHING

Additional handwashing stations have been added at camp to accommodate increased handwashing!

All campers will be required to practice routine hand washing. Staff are trained to oversee and instruct proper handwashing with campers.

As part of protocol for this summer, all staff and campers are required to wash their hands upon coming onto the property or at the start of each day.

#7

#7

HAND WASHING

Additional handwashing stations have been added at camp to accommodate increased handwashing!

All campers will be required to practice routine hand washing. Staff are trained to oversee and instruct proper handwashing with campers.

As part of protocol for this summer, all staff and campers are required to wash their hands upon coming onto the property or at the start of each day.

DISINFECTANT PROTOCOL

All facilities at Deer Run are rigorously cleaned according to our disinfectant protocol. This process is something we intentionally train our staff on, and one we oversee with daily checklists and accountability. Bathrooms are sanitized, floors are mopped, and surfaces disinfected. Additionally, each camp session change means we take the opportunity to perform a deep and intensive cabin sanitizing protocol.

All high touch point areas are disinfected regularly. 

Measures are taken to limit high touch exposure such as propping open doors.

#8

#8

DISINFECTANT PROTOCOL

All facilities at Deer Run are rigorously cleaned according to our disinfectant protocol. This process is something we intentionally train our staff on, and one we oversee with daily checklists and accountability. Bathrooms are sanitized, floors are mopped, and surfaces disinfected. Additionally, each camp session change means we take the opportunity to perform a deep and intensive cabin sanitizing protocol.

All high touch point areas are disinfected regularly. 

Measures are taken to limit high touch exposure such as propping open doors.

LIMIT SHARED ITEMS

New procedures limit campers from handling shared items. 

Staffers will remind campers that personal items — hairbrushes, pillows, caps, contact lens solutions, make-up, etc — belong to the owner and should not be shared with others.

Staff will also implement regular practice that everyone drinks only from their personal drinking cup or water bottle; no sharing, even “to be nice.”

#9

#9

LIMIT SHARED ITEMS

New procedures limit campers from handling shared items. 

Staffers will remind campers that personal items — hairbrushes, pillows, caps, contact lens solutions, make-up, etc — belong to the owner and should not be shared with others.

Staff will also implement regular practice that everyone drinks only from their personal drinking cup or water bottle; no sharing, even “to be nice.”

SOCIAL DISTANCING

Group sizes and group interaction will be limited.

Staff and campers will limit physical contact such as no hand touching while saying “grace,” no “high-fives,” or congregating closely. These will be replaced with practices that support our stringent focus on health safety and sanitation. Campers will NOT be “in trouble” for high fives or hugs…we are doing what we can to limit physical contact, but know that we cannot feasibly eliminate all contact. We have had many games or songs that included hugs or high-fives and those have been changed…still lots of fun things are in the program, but we want to do our part to limit the spread of germs.

 

#10

#10

SOCIAL DISTANCING

Group sizes and group interaction will be limited.

Staff and campers will limit physical contact such as no hand touching while saying “grace,” no “high-fives,” or congregating closely. These will be replaced with practices that support our stringent focus on health safety and sanitation. Campers will NOT be “in trouble” for high fives or hugs…we are doing what we can to limit physical contact, but know that we cannot feasibly eliminate all contact. We have had many games or songs that included hugs or high-fives and those have been changed…still lots of fun things are in the program, but we want to do our part to limit the spread of germs.

ACTIVITY ADJUSTMENTS

Activities that require a face mask, such as paintball and archery tag, will become optional. Campers have the option to bring a face mask or purchase a new face mask from Deer Run.

All activities are under review for best practice with health precautions in mind.

All recreational equipment is sanitized between uses.

#11

#11

ACTIVITY ADJUSTMENTS

Activities that require a face mask, such as paintball and archery tag, will become optional. Campers have the option to bring a face mask or purchase a new face mask from Deer Run.

All activities are under review for best practice with health precautions in mind.

All recreational equipment is sanitized between uses.

DINING HALL

Numerous sanitation protocols have been added to our Dining Hall including our food preparation and service area. This includes, but is not limited to, rigorous hand sanitization, table disinfecting, and controlled food distribution. Historically Deer Run has received high marks from county health inspectors.

All campers and staff will wash their hands before entering the Dining Hall.

Campers and staff who are in line to be served are spaced 6 feet apart.

A plexiglass barrier has been added to the serving area where food is plated for the campers.

The number of dining tables and chairs have been reduced by 50% in the Dining Hall.

#12

#12

DINING HALL

Numerous sanitation protocols have been added to our Dining Hall including our food preparation and service area. This includes, but is not limited to, rigorous hand sanitization, table disinfecting, and controlled food distribution. Historically Deer Run has received high marks from county health inspectors.

All campers and staff will wash their hands before entering the Dining Hall.

Campers and staff who are in line to be served are spaced 6 feet apart.

A plexiglass barrier has been added to the serving area where food is plated for the campers.

The number of dining tables and chairs have been reduced by 50% in the Dining Hall.

LIMITING VISITORS/VENDORS

We will be limiting access of non-program participants onto our properties such as families and vendors.

For vendors, Deer Run is imposing even more stringent access limitations to our camps. Our vendors already agree to specific routes and safety procedures. We are increasing our requirements to enforce social distancing and personal protective gear.

#13

#13

LIMITING VISITORS/VENDORS

We will be limiting access of non-program participants onto our properties such as families and vendors.

For vendors, Deer Run is imposing even more stringent access limitations to our camps. Our vendors already agree to specific routes and safety procedures. We are increasing our requirements to enforce social distancing and personal protective gear.

HEALTH CARE FACILITY

Our 24/7 health care facility is staffed by exceptional nurses and healthcare providers. These medical teams are continually monitoring the health of our campers and staff and act quickly to identify, contain, and treat any issues or illnesses that may appear.

#14

#14

HEALTH CARE FACILITY

Our 24/7 health care facility is staffed by exceptional nurses and healthcare providers. These medical teams are continually monitoring the health of our campers and staff and act quickly to identify, contain, and treat any issues or illnesses that may appear.

ISOLATION

Deer Run will provide a separate Health Station for campers and staff who develop a fever or symptoms while at camp. 

Parents of campers who develop a fever or symptoms will be contacted to pick up their camper immediately. 

Deer Run will provide isolation quarters as needed.

#15

#15

ISOLATION

Deer Run will provide a separate Health Station for campers and staff who develop a fever or symptoms while at camp. 

Parents of campers who develop a fever or symptoms will be contacted to pick up their camper immediately. 

Deer Run will provide isolation quarters as needed.

PRAYER

Deer Run engages numerous systems and protocols to ensure that our staff and campers stay safe and healthy. However, the most important thing we do as an organization is praying for every camper and staff who comes on property. Our prayer is that everyone experiences an unforgettable summer of friendships and fun in a healthy and safe environment.

#16

#16

PRAYER

Deer Run engages numerous systems and protocols to ensure that our staff and campers stay safe and healthy. However, the most important thing we do as an organization is praying for every camper and staff who comes on property. Our prayer is that everyone experiences an unforgettable summer of friendships and fun in a healthy and safe environment.

The CDC continues to maintain that COVID-19 generally presents with mild symptoms and appears to occur more commonly in adults than children. 

This CDC tool determines if a youth program and camp is ready to open: https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/Camps-Decision-Tree.pdf
Deer Run Camps are able to answer “YES” to all having all the safeguards in place, thus allowing us to “open and monitor.”

The primary guidance of the CDC continues to revolve around the following best practices:

  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
  • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

For more information you can visit the Centers for Disease Control and Prevention webpage: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/children-faq.html

You can find more information about COVID-19 and its signs and symptoms at websites for the Centers for Disease Control and Prevention and World Health Organization. 

Pin It on Pinterest