Meeting Spaces

for Your Group Retreat

Functional, Stunning Meeting Spaces for Your Next Retreat

Deer Run has a variety of meeting spaces available for day meetings or overnight retreats:

  • The Lodge Meeting Room
  • Timber Ridge Meeting Room
  • The Summit
  • The Upper Room
  • The Fortress

Most meeting facilities include a basic sound system and video monitor(s). Flip charts and/or dry erase boards can be provided upon request. A Guest Relations Coordinator will assist you with details and set-up options.

DAY MEETINGS: Affordable meals and beverage/snack services are a delicious and convenient way to enhance your day retreat or meeting.

OVERNIGHT RETREATS: Meals and a meeting/worship facility space are included in your customized retreat package. Your Guest Relations Coordinator will determine the best meeting space for your group based on size and needs. To ensure all groups on property have a great experience, your specific meeting space will be confirmed two weeks prior to the retreat date.

RECREATION: Included Recreation is part of your package with day meetings or overnight retreats. Examples are gaga ball, game field, human foosball, carpetball, sand volleyball, and wiffle ball.

Guided Recreation can be added to your retreat for an additional cost. Examples are axe throwing, zip lines, giant swing, paintball, climbing tower, lake activities, and team building challenge courses. CLICK HERE to see Recreation options.

Meeting space seating up to 40 persons

The second-floor library/meeting room connects to the upper porch, providing ample space for outdoor relaxation and conversation while overlooking the surrounding woods and Lodge backyard.

The Lodge Meeting Room includes free Wi-Fi, podium, dry erase board, flip chart, AV system with CD/DVD player, and a projector with screen.

Setup Options
Contact your Deer Run Guest Relations Coordinator in advance for a customized set up of tables and/or chairs for your meeting.

Theater Seating: 40 persons
Classroom Seating: 25 persons
Hollow Square Table Arrangement: 22 persons
U-shape Table Arrangement: 15 persons

Meeting space seating up to 50 persons

Timber Ridge includes free Wi-Fi, podium, dry erase board and/or flip chart.

Upstairs Meeting Room: Includes a 60-inch wall-mounted flat screen TV monitor and lighted stage area. A table can be set up for displays or snacks upon request.

Setup Options
Contact your Deer Run Guest Relations Coordinator in advance for a customized set up of tables and/or chairs for your meeting.

Theater Seating: 50 persons
Classroom Seating: 32 persons
Hollow Square Table Arrangement: 28 persons
U-shape Table Arrangement: 22 persons


Downstairs Casual Meeting/Gathering Room:
Includes a 60-inch wall-mounted flat screen TV monitor, couches, custom wooden tables that seat 16, kitchenette with adequate counter and storage space, full size refrigerator, microwave, and coffee station.

Three furnished covered porches and an adjacent fire pit with seating are perfect areas for joyful conversations or peaceful quiet time, all with a great view of the woods.

Meeting space seating up to 140 persons

Above the Valley on top of the hill sits The Summit, a great open-air facility for meetings and worship. Multiple garage doors can open the room and lead to the side porch with tables, fire pit, and nearby game field.

The Summit has a lighted stage with a 70-inch flat screen TV, podium, dry erase board and/or flip chart, and includes a basic audio system with microphone, sound board, and CD/DVD player.

Setup Options
Contact your Deer Run Guest Relations Coordinator in advance for a customized set up of tables and/or chairs for your meeting.

Theater Seating: 140 persons
Classroom Seating: 54 persons
Hollow Square Table Arrangement: 60 persons
U-shape Table Arrangement: 46 persons
Round Table Arrangement: 64 persons (8 persons x 8 tables)

Meeting space seating up to 100 persons

On the hilltop above the Valley sits The Upper Room, a meeting facility with garage doors that create an inspiring atmosphere for open-air meetings.

The Upper Room meeting facility has a lighted stage with 70-inch flat screen TV, podium, dry erase board and/or flip chart, and includes a basic audio system with microphone, sound board, and CD/DVD player.

Setup Options
Contact your Deer Run Guest Relations Coordinator in advance for a customized set up of tables and/or chairs for your meeting.

Theater Seating: 100 persons
Classroom Seating:
48 persons
Hollow Square Table Arrangement:
44 persons
U-shape Table Arrangement:
36 persons
Round Table Arrangement:
48 persons (8 persons x 6 tables)

Meeting space seating up to 400 persons

The Fortress is a large, open-air meeting facility during the milder, warm-weather months from May to mid-September. For the cooler months, mid-September to April, a heated tent provides an enclosed meeting space.

The Fortress Meeting Facility includes a lighted stage with two 60-inch flat screen TV monitors, a basic audio system with microphone, a digital sound board on a tablet, CD/DVD player, podium, and dry erase board and/or flip chart.

Setup Options
Contact your Deer Run Guest Relations Coordinator in advance for a customized set up of tables and/or chairs for your meeting.

Theater Seating: 400 persons (250 persons, cooler months in tent)
Classroom Seating: 220 persons (100 persons, cooler months in tent)
Hollow Square Table Arrangement: 84 persons (68 persons, cooler months in tent)
U-shape Table Arrangement: 70 persons (54 persons, cooler months in tent)
Round Table Arrangement: 280 persons, 8 persons x 35 tables (176 persons, 8 persons x 22 tables, cooler months in tent)