Parent Information

for Campers at Day, Overnight or Family Camps

Everything you need to know to prepare for your camper or family experience!

You’re at the right place to learn how to get ready for your camper or family’s summer camp adventure. We’re here to help all go smoothly, whether you have a first-time camper or consider yourself a summer camp pro.

Below we have packing lists, drop-off and pickup info, and more! If you have questions we’ve not answered, then definitely call or email us so we can relieve some stress. We want to ensure you and your camper head out the door relaxed and excited about having outdoor adventures and making new friends at Deer Run!

You can reach us at (615) 794-2918 or Contact@DeerRun.camp.

Packing for Your Camper

LUNCH & DRINK
Option 1: Bring your own lunch.

  • Pack a lunch and drink in an insulated lunch box and label each with your camper’s name.
  • Include an icepack or frozen water bottle in your camper’s lunch box to keep it cold since we do not have refrigeration or coolers for camper lunches.
  • Put the lunchbox INSIDE your camper’s backpack to aid in a smooth drop-off transition.

Option 2: Deer Run provides lunch.

  • $45 per week per camper.
  • Select this option in your account before the camp session starts. Sign-up as soon as possible since there is limited availability.
  • View a sample menu. Menus will be followed as closely as possible based upon product availability from vendors.

BACKPACK OR BAG WITH THE FOLLOWING ITEMS
Label the backpack/bag AND the items inside with your camper’s name.

  • swimsuit (see swimsuit requirements under FAQs: “What Should My Camper Wear”)
  • beach towel
  • spray sunscreen & sunscreen stick: We recommend parents send spray sunscreen and a sunscreen stick for kids who need help with reapplication. Our staffers are not allowed to help with reapplication of lotion sunscreen.
  • flip flops or water shoes for the lake and creek wading
  • plastic bag to put clothes in after changing into swimsuit and to put wet items in after lake time
  • rain gear and/or light jacket
  • insect repellent

**Lost and found is only held for 2 weeks after your session of camp.

Day Camp Clothing & What Not to Bring

  • casual clothing and athletic shoes for rec activities
  • close-toed shoes (no open toe shoes, sandals, or flip flops) are required for pedal karts and climbing tower; Keens are okay.
  • swimsuit requirements: 1) Girls are required to wear modest one-piece swimsuits or a tankini that covers the stomach. 2) Camper swimsuits cannot have metal or plastic zippers, grommets, or metal of any kind since these damage the fabric on the waterslide. Campers with these will not be allowed to go down the waterslide; no exceptions. Note: the Wet Willie Waterslide weight limit is 250 lbs.
  • sleeveless shirts, spaghetti strap tops, or tank tops
  • tight-fitting clothes or short shorts (Shorts should come to the bottom of fingertips.)
  • clothing with offensive language or promoting persons, bands, or products which are offensive
  • chewing gum or bubble gum since it damages camp property
  • any electronic devices (cell phones, tablets, etc.)
  • tobacco or vape products, alcohol, illegal drugs, firearms, fireworks, matches, lighters, aerosol cans, or weapons including pocket knives
  • anything valuable — Deer Run does not take responsibility for damaged, lost, or stolen items.

Check-in & Pick-up at Camp

Camp Bucks cannot be added at camp or bus check-in. You can login to your account or call the office to add money to your camper(s) Camp Store account.

CHANGES can be made in your online account UP UNTIL 1 WEEK BEFORE the camp start date. You may access your account HERE to see or update your code. For questions regarding the camper pick-up code email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 am to 5 pm



Check-in at Bus Locations:
Info for bus check-in and pick-up is found here.


Check-in at Camp

  • Monday check-in at camp begins at 7:30am.
  • Once you turn down the main drive (3845 Perkins Rd, Thompson’s Station, TN), form two lines.
  • Stop at the bottom of the hill to go through the check-in process. You will stay in the comfort of your vehicle while we check you in.
  • You will need to verify your camper pick-up code at check-in so we can give you a hangtag for camper pick-up.
  • Once check-in details are complete, drop your camper(s) off at The Fortress ramp where they will be greeted and taken to their small group.
  • Campers cannot go to their group unless their online medical form is complete and up-to-date. Log into your account to make sure this is done BEFORE arriving at camp.
  • Medications: If your camper is bringing medications to camp, stop by the pavilion located on your left BEFORE you get to The Fortress. Print and fill out this medication form. Place the form, along with the original medication containers and only enough meds for the week (we will not keep extras), in a Ziploc bag. Print the camper’s first and last name legibly on the bag.
  • To exit camp: Follow the road through camp, bear right to go up the hill so you can exit through our founders’ driveway. Turn right at the end of the drive to return to Hwy 246.

 

Tuesday – Friday camp check-in begins at 8:00am. You will not stop at the fork in the road but will drive through camp to let your camper(s) out at The Fortress ramp.

CHANGES can be made in your online account UP UNTIL 1 WEEK BEFORE the camp start date. You may access your account HERE to see or update your code. For questions regarding the camper pick-up code email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 a.m. to 5 p.m.



For camper safety, all campers must go 
through the camper check-out process.

  • Pick-up begins around 3:30 p.m., once buses are loaded and have left camp.
  • IMPORTANT: Campers may NOT be picked up AT CAMP between 3:00-3:30 p.m. because bus riders are being loaded at that time. Camper dismissal begins at 3:30 p.m. If you need to pick up early, call the office and plan to be here by 2:30 p.m.
  • Stop at the fork in the road to show your camper hangtag (received at check-in on Monday) or verify your camper pick-up code.
  • Then drive to The Fortress ramp to pick up your camper(s). Remain in your vehicle.
  • To exit, follow the road through camp, up the hill, and exit out the founders’ driveway. Turn right at the end of the drive to return to Hwy 246.

If you do not have your hangtag at camper pickup, you or another person picking up your camper may show or say the camper pickup code to the Camp Staff. This pickup code is entered when you register online for camp.

A camper cannot be released to anyone without the vehicle hangtag or without a camper pickup code even if Camp Staff recognize them and have seen them each day at pick up.

SHARING CAMPER PICK-UP CODE WITH FAMILY & FRIENDS
Your camper pickup code is chosen by you and set during the registration process.

You are welcome to share your camper pickup code with any friend or family member who will be picking up your camper but please know Deer Run staff are not permitted to disclose the code to anyone at any time.



CHANGES can be made in your online account 
UP UNTIL 1 WEEK BEFORE the camp start date. You may access your account HERE to see or update your code. For questions regarding the camper pick-up code email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 a.m. to 5 p.m.

Friend Requests & Account Updates

Complete 1 Week from Camp Start

Bringing friends with you makes camp even more fun! Invite as many friends as you want.

Friends in the same group should be one year/one grade apart in age. Day camp groups can be mixed gender. Friend Requests are made during online registration.

Friend Requests MUST be accepted no later than one week prior to the camp session start date.

Be sure to do this one week before camp starts. Log into your account to add or update the following info:

  • Pay balance due, if any.
  • Pick-up Code – Verify that you have one entered and you know what it is. [You will need this code at check-in!]
  • Health Form updated
  • T-shirt Size – Verify your camper’s size is current.
  • Camp Bucks – Add money to your camper’s store balance for purchases at the Camp Store.
  • Pre-order Merchandise – Surprise your camper with a gift from the camp store! Orders will be taken through the day of check-in.

 

Questions: Email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 a.m. to 5 p.m.

Snacks & Meals at Camp

Campers may bring snacks to camp. However, due to allergies, campers are not allowed to share their snacks with other campers.

Healthy snack options are available in the Camp Store.

Our chefs prepare a nutritious, healthy lunch which is kid and teen friendly.

Camper allergy information should be provided in your account and can be updated at any time.

Deer Run may not be able to accommodate ALL allergies or dietary restrictions; and we cannot prevent, nor guarantee, a cross-contamination-free environment.

Call the office at (615) 794-2918 if you have concerns.

Campers should also accept responsibility for adhering to their specific diets.

Overnight Camper Luggage

To reduce lost items and create a more efficient checkout process, we ask families to pack their campers’ belongings using the outline below.

Campers are allowed the following THREE bags:

ONE. Backpack/sling bag for daily use: sunscreen, bug spray, Bible, journal, etc.

TWO. Duffle bag or suitcase (no trunks please): clothing, towels, toiletry bag/caddy, laundry bag, flip flops, etc.

THREE. Stuff sack: drawstring bag to hold sleeping bag/bedding, pillows, etc.

Please be mindful of care packages and gifts sent to your camper. At the end of camp, all campers will be encouraged to pack their belongings back into their three bags to ensure nothing is left behind and expedite the checkout process.

Luggage tags are recommended for bags.

Label all your camper’s individual items. Lost and found is only held for 2 weeks after your session of camp.

Packing for Your Overnight Camper

2-week campers: Pack enough clothes, toiletries, towels, etc. for 14 days. Laundry service is not available.

  • Close-toed shoes (no open toe shoes, sandals, or flip flops) are required for archery tag, giant swing, climbing tower, Leap of Faith, zip line adventures, and paintball. Keens are acceptable.
  • Casual clothing and athletic shoes for rec activities (Clothing should be modest.)
  • Bible: If your camper does not own a Bible, inform our staff in advance and Deer Run can provide one at no cost.
  • Swimsuit (See FAQ: What are the Swimsuit Requirements?)
  • Spray sunscreen & sunscreen stick, beach towel, and waterproof sandals (Note, our staffers are not allowed to help with application of lotion sunscreen.)
  • Laundry bag and/or 2-3 garbage bags for dirty laundry, bedding, and wet clothing.
  • Rain gear
  • Light jacket or sweatshirt for cooler evenings
  • Pillow & sleeping bag OR bedding for twin mattress
  • Toiletries (soap, shampoo, deodorant, personal items, etc.) and toiletry carrier for shower house
  • Bath towels and washcloth or loofah
  • Insect repellent (especially for paintball course)
 
For Theme Nights:
  • Western attire
  • 80s attire for Glow Night including white or glow-in-the-dark clothing
 

Sending Letters & Care Packages

Campers love receiving packages and mail from their family! Our staff put the package or mail in your camper’s cabin.

You can get these to your camper in two ways:

  1. Give to Deer Run staff at check-in on Sunday, or
  2. Mail to your camper during their week of camp.

To ensure your camper receives these while they are at camp, mail CARE PACKAGES no later than TUESDAY and mail LETTERS no later than WEDNESDAY.

Mail to:

Deer Run Camps
Camper Name
3845 Perkins Road
Thompson’s Station, TN 37179

Additional Overnight Camp Info

Girls are required to wear modest one-piece swimsuits or a tankini that covers the stomach.

Wet Willie Waterslide weight limit is 250 lbs.

Camper swimsuits cannot have metal or plastic zippers, grommets, or metal of any kind since these damage the fabric on the waterslide. Campers with these will not be allowed to go down the waterslide; no exceptions.

  • sleeveless shirts
  • spaghetti strap tops, or tank tops
  • tight-fitting clothes or short shorts (Shorts should come to the bottom of fingertips.)
  • clothing with offensive language or promoting persons, bands, or products which are offensive

  • chewing gum or bubble gum since it damages camp property
  • any electronic devices (cell phones, tablets, etc.) These are a distraction to your camper and to other campers and may become lost or stolen. If brought to camp, they will be collected for safekeeping and returned at the end of camp.
  • tobacco or vape products, alcohol, illegal drugs, firearms, fireworks, matches, lighters, aerosol cans, or weapons including pocket knives
  • shaving cream, squirt guns or other “prank” items
  • anything valuable — Deer Run does not take responsibility for damaged, lost, or stolen items.

Check-in & Pick-up at Camp

Camp Bucks cannot be added at camp check-in. You can log into your account or call the office to add money to your camper(s) Camp Store account.

CHANGES can be made in your online account UP UNTIL 1 WEEK BEFORE the camp start date. You may access your account HERE to see or update your code. For questions regarding the camper pick-up code email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 a.m. to 5 p.m.

Check-in begins at 4:00 p.m. on Sunday.

  • Once you turn down the main drive (3845 Perkins Rd, Thompson’s Station, TN), form two lines.
  • Stop at the bottom of the hill to go through the check-in process. You will stay in the comfort of your vehicle while we check you in.
  • You will need to verify your camper pick-up code at check-in so we can give you a hangtag for camper pick-up.
  • Once the check-in details are complete, you will be given directions on where to park based on which cabin your camper(s) is assigned. Parking is either on either side of The Creekside [#27 on the property map] or in the Cedar Point Cabin parking lot [near #32 on the property map].
  • Parents are allowed to help carry luggage to the cabin and help setup your camper’s bunk. When possible, please limit the number of people going inside the cabin.
  • Campers will not be allowed to check into their cabin unless their medical form is complete. Log into your account to make sure this is done before arriving at camp.
  • Medications: If you have camper medications or have questions, stop by the designated nurse station for your cabin. Before arriving at camp, print and fill out this medication form. Place the form, along with the original medication containers with ONLY enough meds for the week (we will not keep extras), in a Ziploc bag. Print the camper’s first and last name legibly on the bag. Also log into your account to make sure all medications listed are up-to-date.
  • To exit camp: After you have seen the nurse, setup bunks and said goodbyes, follow the road up the hill and to the left, out our founders’ driveway. Turn right at the end of the drive to return to Hwy 246.

For camper safety, all campers must go through the camper check-out process. You will be issued a vehicle hangtag at check-in to use for pick-up.

PICKING UP AT CAMP
Friday afternoon pickup begins at 5:00 p.m. 

  • IMPORTANT: Enter camp at our West Campus driveway, 3883 Perkins Rd, Thompson’s Station, approximately 1.3 miles past the main Deer Run entrance. Follow the paved road and watch for pick-up signs.
  • Whoever is picking up your camper(s) will need either the vehicle hangtag or the camper pick-up code from your account.
  • All campers will be picked up at The Brookside Barn after baptisms [#26 on the property map].
  • Camper luggage will be stored under our check-out tent and separated by cabin. Your camper’s name will be called, and your camper will bring their luggage to put in the vehicle.
  • To exit camp: Follow the road through camp, past the lake, turn left at the end of the gravel road, go up the hill, and exit through our founders’ driveway. Turn right at the end of the drive to return to Hwy 246.
 
If you are also picking up a Day Camper on Friday, your day camper will join your overnight camper for 5:00 pickup.
 
If you do not have your hangtag at camper pickup, you or another person picking up your camper may show or say the camper pickup code to the Camp Staff. This pickup code is entered when you register online for camp.
 
A camper cannot be released to anyone without the vehicle hangtag or without a camper pickup code even if Camp Staff recognize them and have seen them each day at pick up.
 
If the person picking up your camper(s) does not have the hangtag or camper pickup code, they will be asked to contact the parent or guardian of the camper to retrieve the code.

SHARING CAMPER PICK-UP CODE WITH FAMILY & FRIENDS
Your camper pickup code is chosen by you and set during the registration process.

You are welcome to share your camper pickup code with any friend or family member who will be picking up your camper but please know Deer Run staff are not permitted to disclose the code to anyone at any time.



CHANGES can be made in your online account 
UP UNTIL 1 WEEK BEFORE the camp start date. You may access your account HERE to see or update your code. For questions regarding the camper pick-up code email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 a.m. to 5 p.m.

One of our camp directors will call the primary contact on your account if your camper decides they want to be baptized.

If you agree for your camper to be baptized at Deer Run, you are responsible for communicating to family members and friends who want to be at your camper’s baptism.

Baptism is Friday afternoon at 4:15pm at Spring Valley Lake at Deer Run [see location on the property map].

Arrive by 4:00pm to allow time to park and walk to the lake.

Park at the Cedar Point parking area.

Campers being baptized will be dismissed after the baptism celebration from Spring Valley Lake. Be sure to have your camper pickup code or hangtag ready!

Friend Requests & Account Updates

Complete 1 Week from Camp Start

Bringing friends with you makes camp even more fun! Invite as many friends as you want.

Friends in the same cabin should be same gender and one year/one grade apart in age.

Friend Requests are made during online registration.

Friend Requests MUST be accepted no later than one week prior to the camp session start date.

Be sure to do this one week before camp starts. Log into your account to add or update the following info:

  • Pay balance due, if any.
  • Pick-up Code – Verify that you have one entered and you know what it is. [You will need this code at check-in!]
  • Health Form updated
  • T-shirt Size – Verify your camper’s size is current.
  • Camp Bucks – Add money to your camper’s store balance for purchases at the Camp Store.
  • Pre-order Merchandise – Surprise your camper with a gift from the camp store! Orders will be taken through the day of check-in.

Questions: Email Contact@DeerRun.camp or call the office at (615) 235-5688, Monday–Friday, 8 a.m. to 5 p.m.

Snacks & Meals at Camp

Campers may bring snacks to camp. However, due to allergies, campers are not allowed to share their snacks with other campers.

Healthy snack options are available in the Camp Store.

Our chefs prepare nutritious, healthy meals which are kid and teen friendly.

Camper allergy information should be provided in your account and can be updated at any time.

Deer Run may not be able to accommodate ALL allergies or dietary restrictions; and we cannot prevent, nor guarantee, a cross-contamination-free environment.

Call the office at (615) 235-5588 if you have concerns.

Campers should also accept responsibility for adhering to their specific diets.

 

What to Pack 


RECREATIONAL ITEMS
  • FISHING EQUIPMENT AND BAIT IF YOU PLAN TO FISH 
    • Fishing is catch and release bank fishing.
    • Fish include large mouth and hybrid striped bass, catfish, and bluegill.
    • Fishing is not allowed in the swim area or from the docks.
    • Some basic fishing equipment is available at The Camp Store.
  • ROLLERBLADES, BIKES, SCOOTERS, SKATEBOARDS 
    • Optional to bring these for your family.
    • Bring appropriate safety equipment such as helmets, knee pads, etc. Helmets are required for age 16 and under.
    • Children must be supervised by an adult while riding.
    • No riding on sidewalks! 
    • Use extreme caution while riding on our steep hills and over speed bumps. 

CLOTHING & MORE
  • CASUAL CLOTHING for outdoor activities and games. 
  • ATHLETIC SHOES OR HIKING BOOTS which are required for some Guided Recreation activities.  
  • TOILETRY/PERSONAL ITEMS
    Basic toiletries (soap and shampoo) are in your guest room. Some toiletry items are available for purchase at The Camp Store. 
  • SWIMSUIT, BEACH TOWEL, SUNSCREEN, WATER SHOES
    • Swimsuits should be modest. Women and girls must wear a one-piece, a tankini, or wear a dark t-shirt over two-piece swimsuits.
    • For children age 3 and under, bring a certified life jacket. Deer Run provides lifejackets for participants ages 4 and up.
    • Wet Willie Waterslide weight limit is 250 lbs. Swimsuits cannot have metal or plastic zippers nor grommets or metal of any kind since these damage the fabric on the waterslide. Guests with these are not allowed to go down the waterslide; no exceptions.
  • SAND TOYS (optional) for Spring Valley Lake
  • HAMMOCKS (optional) or buy on site at The Camp Store
  • BOARD GAMES & PUZZLES (optional)
  • INSECT REPELLENT for wooded areas & night time activities
  • RAIN GEAR and umbrellas depending on weather
  • FLASHLIGHT and extra batteries
  • CAMERA (or phone) to capture memorable moments
  • BIBLE
  • SNACKS
  • CASH/COINS for the cash-only drink vending machines or for The Camp Store

Family Camp FAQs

Although there are scheduled activities, there are also blocks of free time for families to choose what they want to do.

Children must be able to fit safely in the harness.

  • For all guided rec: close-toed shoes (no open toe shoes, sandals, or flip flops) are required for archery tag, giant swing, climbing tower, Leap of Faith, zip line adventures, and paintball. Keens are acceptable.
  • Shorts or loose-fitting pants or are recommended for ease of movement.
  • Giant Swing: weight limit is max 275 lbs.
  • Quick Flight: weight min 50 lbs/max 275 lbs;
    recommended for ages 8 & up.
  • Zip Lines: weight min 60 lbs/max 250 lbs
  • The lakes and pool are open for Family Camp attendees only during hours on the Family Camp schedule.
  • Lifejackets are REQUIRED to be worn by each participant for all lake and pool activities regardless of swimming ability.
  • Bank fishing does not require a lifejacket.

ONLY registered, paid participants are allowed on Deer Run property. Visitors are not allowed due to our extra precautions in keeping guests safe and healthy. We must limit the people who are on the property and in the facilities.

Unfortunately, we do not offer laundry services at this time. Pack enough clothing for your 2-night adventure. If needed, there is a laundromat 15 minutes from Deer Run in Franklin, TN.

Deer Run staff has your safety in mind. Normally, all scheduled recreation and activities take place regardless of weather conditions. In case of inclement weather, our staff may need to make adjustments to the schedule or to the facility where an activity is taking place.

Deer Run cannot accommodate ALL allergies and dietary restrictions; and we cannot prevent, nor guarantee, a cross-contamination-free environment. Our food service team will make every effort to accommodate certain food allergies and dietary restrictions, but doing so is at the discretion of our food service director and may require an additional fee for special food purchases. Individuals with extreme allergies are encouraged to bring their own food. In order for us to best accommodate food allergies or dietary restrictions, these needs must be communicated to Guest Relations no later than 2 weeks prior to your arrival by calling (615) 794-2918 or emailing Contact@DeerRun.camp.

Camp Bucks are an easy way to pay at the Camp Store to purchase drinks, snacks, merchandise, or apparel without having to carry around cash or a credit card. Purchase Camp Bucks in your online account. Purchases are charged against the total of Camp Bucks in your account. If you do not have enough money in your account, you will need to have cash or a credit card. Any unused camp store bucks in the amount of $10.00 or more are refunded to the credit card or e-check we have on file within one week from the end of camp. You may also choose to make a tax-deductible donation of the full amount of your camp store balance. Any unused camp store balances $9.99 and under are automatically applied as a tax deductible donation.

Yes, purchases can also be made at the Camp Store using cash or credit card.

Snacks and drinks are available in The Camp Store. However, you may bring personal drinks and snacks to store in the shared guest refrigerator.

  • chewing gum or bubble gum since it damages camp property
  • alcoholic beverages, illegal drugs, firearms or fireworks
  • clothing with offensive language or promoting persons, bands or products which are offensive
  • anything valuable — Deer Run does not take responsibility for damaged, lost, or stolen items.

FAQ: About Deer Run Camps

No. Deer Run is a 501(c)(3) nonprofit nondenominational Christian ministry that teaches fundamentals of God’s Word from The Bible. Deer Run is not owned, governed, or funded by a church or church organization. Deer Run has a volunteer board of directors and is funded through user fees, individual donations, monthly supporters and grants.

Deer Run’s camp program focuses on creating a positive Christ-centered environment in order to help build strong character in the lives of young people. It is a place to have fun, make friends and learn more about God. We openly promote who God is and share Biblical truths from God’s Word throughout the entire camp experience including recreational activities. Every staff member is a follower of Jesus Christ and models Christ-like character. Our staff respects each individual camper’s right to make his or her own decision about accepting Christ as his or her Savior.

Applicants must exhibit outstanding maturity, leadership. and character in order to be a strong role model to campers of all ages.

Applicants…

  • are personally interviewed by the camp directors
  • submit 3 personal references
  • are thoroughly screened using national background checks

FAQ: Camper Health & Safety

First, parents or guardians can help prevent the spread of sickness by keeping children at home when they have been diagnosed or show signs of illness — particularly illness which can be spread to other campers.

Deer Run staff take every precaution to protect campers from sickness or injury. Camp staff are trained in safety, basic first aid and accident prevention.

Certified, licensed nurses are on site during each camp session to handle injuries, administer over-the-counter meds as needed, plus administer prescribed meds which campers bring to camp.

Water coolers are located throughout the camp property. Water breaks are scheduled to help ensure campers do not experience dehydration.

Certified lifeguards are on duty during all scheduled lake activities. Additionally, camp staff accompany their campers while they are in the lake and pool area.

All campers, regardless of swimming ability, are required to wear a life jacket at all times while in or near the lake and the pool. Life jackets are provided by Deer Run and are properly fitted to the campers before entering the water.

FAQ: General Camp Questions

Early Pick Up: If you need to pick up your camper early, make arrangements at least 2 hours prior by calling the office at (615) 794-2918. Failure to do so will likely result in a longer wait as your camper will be involved in activities.

*Note: Day campers cannot be picked up between 3:00-3:30pm. If you need to pick up a day camper early, you must arrive before 2:30pm.

Absences: Camper fees are not refundable and non-transferable for absences. Contact the camp office if your camper is absent due to a medical reason.

Absences may include any hours missed due to:

  • late arrival or early pick up for any reason
  • missing camp due to inclement weather
  • being sent home because of behavioral issues
  • hesitant or unsure about attending camp

With camper safety in mind, and needing to maintain focus on our program, we must limit the people who are on the property and in the facilities. Therefore, visitors are not allowed during camp.

You can call to check on your camper; but rest assured, if you have not heard from us, they are doing great!

We believe campers have a more positive experience if he/she is grouped with other campers who are the same age/school grade.

We make every attempt to serve campers who have special needs or limitations. However, the physical setting of hilly terrain and rocky areas makes it challenging for campers with certain physical limitations. Call the camp office at (615) 794-2918 to discuss the particular care your camper will require before submitting your registration.

Deer Run leadership aims to provide an excellent experience for all campers. Therefore, we cannot allow a camper’s behavior to detract from the experience of others. Because we believe in grace, we have a three-step behavior policy to encourage the reversal of negative behavior. Camp leadership has the right to override these steps at any time if determined necessary.

Campers who cause physical, verbal, or emotional harm to others or who are disruptive to another’s experience may be sent home. Harmful behavior includes non-participation in the program, bullying, stealing, telling inappropriate stories, using foul language, or any other conduct which detracts from the Christian and wholesome environment of Deer Run.

In most situations, the camp leadership team will address behavior using the following process. However, if positive results are not attained, then parents/guardians will be notified to pick up the camper from camp, and the camper may not return during that camp session. The camper may be allowed to register for and attend another session depending on availability. No refund or credit is given if a camper is sent home.

  1. At the first report of behavior, the camper will be given a verbal warning by lead program coordinators and/or camp directors. Following this warning, camp directors will contact and inform parents/guardians about the situation.
     
  2. At the second report of behavior, the camper will have a direct conversation with their guardians and the camp directors. The camper may be asked to take a break from camp for the rest of the day.
     
  3.  At the third report, guardians will be contacted, and the camper will go home for the rest of the day and possibly be dismissed from the remainder of the camp session.

 

Behavior at Deer Run is handled on a case-by-case basis. Camp directors may decide to take immediate action, possibly resulting in immediate dismissal following the first or second report of behavior.

It is never our goal to send a camper home, and it is always our intention for our campers to have a successful camp experience. We do not take our responsibilities lightly and aim to extend grace with our campers as Christ so freely extends to us.

Emergency: If you have an emergency and need to speak with or pick up your camper, and it is during normal office hours, M-F 8am-5pm, please call the main office at (615) 794-2918. Our Guest Relations team will work in a timely manner to get communication to your camper.

If you have an emergency after normal office hours, you may call our camp directors: Josh Barrera, (615) 484-5370 or Brianna Corr, (931) 334-6655. Please limit calls to our camp directors for emergencies that cannot wait until regular business hours.

Non-Emergency: If you have non-emergency information which needs to be communicated to your camper, call the office M-F 8am-5pm at (615) 794-2918 or email Contact@DeerRun.camp.

Your camper will be fully engaged during their camp experience, so it is not possible for our staff to direct personal, non-emergency calls to campers. Assume your child is having a great time and trust our staff to contact you if necessary. If an issue arises with your child, the camp director will call you immediately.

A camp nurse will contact you about health or injury issues.

Should inclement or threatening weather occur, precautions are taken by Deer Run staff to ensure the safety of all campers. If the weather is not threatening, camp-related activities will continue by moving indoors with some modification to activities if necessary.

We respect parents’ individual decisions whether or not to bring their children to camp if threatening weather is forecasted. However, no refunds are given.

Call the camp office at (615) 794-2918 or email Contact@ DeerRun.camp and we will be happy to change your camper’s session.

There is no fee to change a camper session, but the request MUST be made more than two weeks (14 days) prior to the registered camp start date.

Less than 14 days notice is considered a Cancellation: Any request made for a session change LESS than two weeks (14 days) prior to the registered camp start date will be considered a cancellation and all payments will be forfeited. At this time, a new reservation would have to be made to change a camper session.

Any fees incurred during a camp session including but not limited to transportation, extended care, and forgotten lunches is charged to the payment account on file no later than the Monday after the camp session ends.

Camp Cancellation Policy

All cancellations must be made IN WRITING. Send your cancellation notice by email to Contact@DeerRun.camp or by US Mail to Deer Run, 3845 Perkins Road, Thompson’s Station, TN 37179.

DEPOSITS

Non-refundable deposits, including a $4.95 registration fee, are required to complete a registration: $54.95 for Day Camps, $104.95 for 1-week Overnight Camps, $204.95 for 2-week Overnight Camps, and $79.95 per person, age 4 & up for Family Camps. The $4.95 per registration fee is transferable if a session date needs to be changed.

Deposits will be forfeited for cancellations unless we receive a written medical reason. For cancellations involving a medical reason, the deposit will be held as a credit in the family account.

All account credits, whether for medical reasons or other, must be applied to a registration by the end of the calendar year; otherwise credits are forfeited. 

PAYMENTS

When registering before May 15th, calculated monthly payments are automatically scheduled with the same method of payment used for the deposit. All final balances are drafted by May 15th.

Payment in full is required for any registrations made after May 15th.

CANCELLATIONS/TRANSFERS

Any cancellation/transfer made by a family, outside of a government mandated shut down, falls under our normal cancellation policy as follows…

*Transfers may be made up to 14 days from the camp start date without penalty or forfeited funds.

30+ Days Notice: If a cancellation is made MORE than 30 days prior to the camp start date, any payment made above the initial deposit will be refunded (if requested).

If a cancellation is made LESS than 30 days prior to the camp start date, no refund will be given, and the following applies.

  • 15-29 Days Notice: Any cancellation received more than two weeks out (15-29 days) before your camp start date will receive a full credit for the amount paid above your deposit and registration fee.
  • Less than 14 Days Notice: Any cancellation OR transfer within 14 days from your camp start date will result in funds being forfeited.


In the unlikely event Deer Run is mandated by the government to cancel camp due to COVID-19, your family will have the following options for your camp registration:

  • Receive a full credit of all funds paid to rebook for a camp next summer or for a Family Event such as the August Father-Son Adventure Weekend or September Mother-Daughter Getaway Weekend.
  • Receive a full refund if requested.
  • Give any portion of the funds paid as a tax deductible donation to help sustain Deer Run’s ministry.

FAQ: About Deer Run Camps

No. Deer Run is a 501(c)(3) nonprofit nondenominational Christian ministry that teaches fundamentals of God’s Word from The Bible. Deer Run is not owned, governed, or funded by a church or church organization. Deer Run has a volunteer board of directors and is funded through user fees, individual donations, monthly supporters and grants.

Deer Run’s camp program focuses on creating a positive Christ-centered environment in order to help build strong character in the lives of young people. It is a place to have fun, make friends and learn more about God. We openly promote who God is and share Biblical truths from God’s Word throughout the entire camp experience including recreational activities. Every staff member is a follower of Jesus Christ and models Christ-like character. Our staff respects each individual camper’s right to make his or her own decision about accepting Christ as his or her Savior.

Day Camp Groups: Day campers are in small groups by age/grade.

Overnight Camp Groups: Overnight campers are in cabin groups by male cabins and female cabins. A minimum of 2 staffers are in a cabin with the campers at all times, regardless of the group size

From September to February, Deer Run camp directors make personal visits to college and university campuses across the southeast and midwest to seek out mature Christian college aged students — ages 18 to 25 — who desire to serve in ministry for the
summer.

Applicants must exhibit outstanding maturity, leadership and character in order to be a strong role model to campers of all ages.

Applicants…

  • are personally interviewed by the camp directors,
  • submit 3 personal references and
  • are thoroughly screened using national background checks.

 

Camp staff responsibilities include:

  • investing themselves in getting to know their campers by engaging them in conversation, listening to them, caring about them and praying for them;
  • creating an exciting, engaging environment for God to speak to each camper; and
  • committing to the overall success of the camp program by working alongside other staff members to create a positive, memorable and impactful experience for campers.

FAQ: Registration & Friend Requests

Registration for camps or family events is accepted throughout the year. A deposit is required to reserve a space. If a session is full, you can sign up online for the waiting list for that session. You will be contacted when a space becomes available.
You need to set up an online account to register for camp or a family event at Deer Run. You can…

  • make reservations for individual campers for summer camp sessions
  • make reservations for your family for family
    camp or family events
  • add Camp Bucks to an individual camper
    account as well as view purchases
  • add/change t-shirt size and friend requests
  • update contact or financial information
  • create or look up your camper pickup code

Once an account is set up, changes can be made at any time by going HERE.

After the deposit is paid, the remaining balance will be divided into equal payments and automatically drafted from the same account used for the deposit on the date of your registration each month. The final payment for camp is scheduled for May 15.
If you register after the final payment due date (May 15), full payment is due at the time of registration.

Payments can be made with…

  • Credit Card: MasterCard, VISA, Discover, AMEX
  • E-Check

Update info or make a payment by going HERE.

Bringing friends with you makes a week at camp even more fun! Friend Requests MUST be accepted no later than one week prior to the camp session start date.

DAY CAMPERS


Day Campers can request as many friends as they would like (no limit). Friends are recommended to be within one-year of age of each other.

OVERNIGHT CAMPERS


Our intent is to create the best environment and experience possible for all campers — those coming alone or with friends. We believe choosing to limit cabin requests to 6 campers per cabin sets the cabin up for success … providing an opportunity for unity within the whole group and with the counselor.

If you have more than 6 campers in your friend group, we suggest splitting into two groups. For requests above 6 per cabin, call the office at (615) 235-5688. We will do our best to accommodate when possible!

  • Invite up to 5 friends to be in your cabin … for a total friend group of 6 campers!
  • Camper friend requests may have up to a one year age difference. The older camper will be added to the younger camper’s cabin group.
  • Cabins are divided into male cabins and female cabins.

Requests are made by using the “Friend Request” button in the “Camp Services” section of your online registration account.

Friend Requests MUST BE ACCEPTED NO LATER THAN ONE WEEK prior to the camp session start date.

  • From your account dashboard, click “View My Registrations.”
  • Find the current registration for your child and click on their name. You will find the “Friend Request” button on that screen.
  • Only ONE friend should initiate the Friend Request and the other(s) accept. You will need the name and email address associated with the friend’s account.
  • When making a request, an email with instructions will be sent on your behalf to the friend.
  •  To accept a request, follow the same procedure above and then enter the code in the “Accept a Request” section.

 

Make changes in your account NO LATER than 2 weeks before camp start date.

Log into your account to update any of this information by going HERE.

To make a change LESS than 2 weeks before the camp start date: Email Contact@DeerRun.camp or call the office at (615) 794-2918, Monday–Friday, 8 a.m. to 5 p.m.

FAQ: Friend Referrals

YES! AFTER YOU REGISTER, REFER YOUR FRIENDS– THEY SAVE AND YOU GET $20 FOR EVERY NEW CAMPER REGISTRATION!

After you register for camp, invite your friends!

  1. Your Friend Must Be a New Camper Family: To qualify as a referral, your friend must be part of a new camper family who has never attended a Deer Run camp or event before.
  2. Give Your Friend the Referral Codes: Simply give your friend the Friend Referral Codes listed below so they receive a discount at check-out AND ask them to enter your name as the person who referred them to camp during the “How Did You Hear” section of registration.
  3. Your Friend Can Invite Friends: After your friend registers as a referral, they can invite friends and also get $20 for every friend who registers and is part of a new camper family.

Friend Referral Codes
     

  • REF25DC: $25 OFF Day Camp
      
  • REF50ON: $50 OFF 1-week Overnight Camp
  • REF100TW: $100 OFF 2-week Overnight Camps

*Discount codes cannot be combined with any other code.

CLICK ON THE GRAPHIC BELOW TO DOWNLOAD & SHARE VIA EMAIL OR SOCIAL MEDIA.

Friend Referral Codes    

  • REF25DC: $25 OFF Day Camp
  • REF50ON: $50 OFF 1-week Overnight Camp
  • REF100TW: $100 OFF 2-week Overnight Camps

*Discount codes cannot be combined with any other code.

CLICK ON THE GRAPHIC BELOW TO DOWNLOAD & SHARE VIA EMAIL OR SOCIAL MEDIA.

• A family you referred to Deer Run Camps must be registered in order for you to receive the $20 credit. The Referring Family credits are processed on a weekly basis, thus they are not effective immediately.

• This credit is in addition to any discounts you have already received, and there is no limit to how many referral credits you can receive!

• Your credit must be used by December 31, 2022, or the credit will be forfeited.

Your credit can be used in one of the following ways:

  1. Automatically goes towards your balance if camp week is not paid in full.
  2. Applied to early registration for 2023 camps.
  3. Applied to register for a fall parent-child weekend — the August Father-Son Adventure Weekend or the September Mother-Daughter Getaway Weekend.

 

Note, the referral credit cannot be used as a credit for The Camp Store.

FAQ: Health, Safety, Snacks & Camper Meals

First, parents or guardians can help prevent the spread of sickness by keeping children at home when they have been diagnosed or show signs of illness — particularly illness which can be spread to other campers.

Deer Run staff take every precaution to protect campers from sickness or injury. Camp staff are trained in safety, basic first aid and accident prevention.

Certified, licensed nurses are on site during each camp session to handle injuries, administer over-the-counter meds as needed plus administer prescribed meds which campers bring to camp.

Water fountains and water coolers are located throughout the camp property. Water breaks are scheduled to help ensure campers do not experience dehydration.

Certified lifeguards are on duty during all scheduled lake activities. Additionally, camp staff accompany their campers when they are in the lake. All campers, regardless of swimming ability, are required to wear a life jacket at all times while in or near the lake and the pool. Life jackets are provided by Deer Run and are properly fitted to the campers before entering the water.

Campers may bring snacks for Day Camp and/or Overnight Camp. However, due to allergies, campers are not allowed to share their snacks.

Snacks brought to Overnight Camp or sent in care packages should be in a sealed Tupperware container to prevent camp critters from sneaking into the cabins!

All campers have a scheduled time each day to visit the Camp Store for purchasing snacks. Healthy options are available in the Camp Store.

Our chefs prepare nutritious, healthy meals which are kid and teen friendly. Information regarding your camper’s food allergies should be included in your account. You can update allergy info in your camper’s account at any time. Our Food Service Director runs a report for each overnight camp session and makes adjustments for specific camper allergies. However, Deer Run may not be able to accommodate ALL allergies and dietary restrictions; and we cannot prevent, nor guarantee, a cross-contamination-free environment. Call the office at (615) 794-2918 if you have concerns about your child’s diet. Campers should also accept responsibility for adhering to their specific diets.

FAQ: General Camp Questions

Due to our extra precautions in keeping campers safe and healthy, we are not allowing visitors at camp.

We must limit the people who will be on the property and in the facilities, so unfortunately this includes parents and/or family members of campers.

You can call to check on your camper; but rest assured, if you have not heard from us, they are doing great!

Campers LOVE shopping at the camp store every day with their group. Camp Bucks make it easy for your camper to make purchases (drinks, snacks, merchandise, apparel, and more) at The Camp Store without having to carry around cash.

When visiting the camp store, purchases are charged against the total of Camp Bucks in each camper account — or family account if attending a family event. If there is not enough money in a camper’s account, they are not allowed to make a purchase until more Camp Bucks are added to their account. If there is not enough money in a family account during a family event, you may add more Camp Bucks to your account or use cash or a credit card to make purchases.

  • During registration, a suggested amount of Camp Bucks (Camp Store money) will be added to your registration. Feel free to change this amount or choose to add money later. You may call the office at (615) 794-2918 and our staff will add Camp Bucks to your camper(s) account(s).
  • Log into your account to add more Camp Bucks, review purchases made, or check the balance for your camper or family.

Note: Day Camp Bus Staff are not allowed to take money to add Camp Bucks to your camper’s account.

Any unused Camp Bucks in the amount of $10 or more will be refunded to the credit card or e-check we have on file within one week from the end of camp or family event. Or during registration, you may choose to donate any unused Camp Bucks above $10 to the Deer Run Scholarship Fund. Any unused Camp Bucks in the amount of $9.99 and under are automatically applied as a tax-deductible donation to the Deer Run Scholarship Fund.

In your account, you can place a camp store preorder by the check-in day for your camper’s session. Packages are given to Overnight Campers on Monday and to Day Campers on Tuesday.

We believe campers have a more positive experience if he/she is grouped with other campers who are the same age/school grade. Activities and small group Bible studies are designed for specific ages.

We make every attempt to serve campers who have physical or emotional disabilities. However, the physical setting of hilly terrain and rocky areas makes it challenging for campers with certain physical limitations. Call the camp office at (615) 794-2918 to discuss the particular care your camper will require before submitting your registration.

Deer Run leadership aims to provide an excellent experience for all campers. Therefore, we cannot allow a camper’s behavior to detract from the experience of others. Because we believe in grace, we have a three-step behavior policy to encourage the reversal of negative behavior. Camp leadership has the right to override these steps at any time if determined necessary.

Campers who cause physical, verbal, or emotional harm to others or who are disruptive to another’s experience may be sent home. Harmful behavior includes non-participation in the program, bullying, stealing, telling inappropriate stories, using foul language, or any other conduct which detracts from the Christian and wholesome environment of Deer Run.

In most situations, the camp leadership team will address behavior using the following process. However, if positive results are not attained, then parents/guardians will be notified to pick up the camper from camp, and the camper may not return during that camp session. The camper may be allowed to register for and attend another session depending on availability. No refund or credit is given if a camper is sent home.

  1. At the first report of behavior, the camper will be given a verbal warning by lead program coordinators and/or camp directors. Following this warning, camp directors will contact and inform parents/guardians about the situation.
     
  2. At the second report of behavior, the camper will have a direct conversation with their guardians and the camp directors. The camper may be asked to take a break from camp for the rest of the day.
     
  3.  At the third report, guardians will be contacted, and the camper will go home for the rest of the day and possibly be dismissed from the remainder of the camp session.

 

Behavior at Deer Run is handled on a case-by-case basis. Camp directors may decide to take immediate action, possibly resulting in immediate dismissal following the first or second report of behavior.

It is never our goal to send a camper home, and it is always our intention for our campers to have a successful camp experience. We do not take our responsibilities lightly and aim to extend grace with our campers as Christ so freely extends to us.

Approximately 2 weeks prior to the camp start date parents receive an informational email about the first day of camp and how to help make this a successful camp experience for you and your child.

Emergency: If you have an emergency and need to speak with or pick up your camper, and it is during normal office hours, M-F 8am-5pm, please call the main office at (615) 794-2918. Our Guest Relations team will work in a timely manner to get communication to your camper.

If you have an emergency after normal office hours, you may call our camp directors: Josh Barrera, (615) 484-5370 or Brianna Corr, (931) 334-6655. Please limit calls to our camp directors for emergencies that cannot wait until regular business hours.

Non-Emergency: If you have non-emergency information which needs to be communicated to your camper, call the office M-F 8am-5pm at (615) 794-2918 or email Contact@DeerRun.camp.

Your camper will be fully engaged during their camp experience, so it is not possible for our staff to direct personal, non-emergency calls to campers. Assume your child is having a great time and trust our staff to contact you if necessary. If an issue arises with your child, the camp director will call you immediately. A camp nurse will contact you about health or injury issues.

We have partnered with a company called Bunk1 to provide communication with your camper and an easy way to see photos and receive updates from camp, all in one place!

Download the App from the iOS App Store or Google Play or go to Bunk1.com to choose a package which will allow you to send “Bunk Notes” to your overnight campers; these will be delivered daily during “mail call.”  Your login is your Deer Run account email and password.

For info on how to setup your Bunk1 account call Bunk 1 at (212) 974-9112 or email support@bunk1.com

For FAQ’s related to services visit Bunk1family.com/faqs

We have partnered with Bunk1 to provide a Deer Run App which you can download from the iOS App Store or Google Play. Your login is your Deer Run account email and password.

Using the Deer Run app (or on desktop go to Bunk1.com):

  • Upload a profile photo of your camper. Our facial recognition will scan all the uploaded photos and notify you about photos of your camper.
  • Save Favorite Photos for easy access to pictures of your camper all year-round.
  • Share Photos to social media or email a photo to family.
  • Customize Unique Photo Gifts such as photo books, mugs, calendars, phone cases and more.
  • Order high resolution digital downloads or prints.

For info on how to setup your Bunk1 account call Bunk 1 at (212) 974-9112 or email support@bunk1.com

For more information about all that Bunk1 offers, visit Bunk1family.com.

Cell phones are on the “What NOT to Pack” list. Do not send phones or other electronic devices to camp. These are a distraction to your camper and to other campers and may become lost or stolen. Items not allowed at camp will be collected for safekeeping and returned at the end of camp.

Absolutely! We are available to give you and your family a PERSONAL TOUR of the camp facilities! Get a glimpse of how camp at Deer Run can make a lifelong impact on your kids, teens, and family this summer. Schedule your tour by calling Guest Relations at (615) 794-2918 or by emailing Contact@DeerRun.camp or by texting DeerRun Tour to (615) 701-4918!

Follow us on Facebook or Instagram and be sure to turn on your notifications! We post stories and photos throughout the week.

Should inclement or threatening weather occur, precautions are taken by Deer Run staff to ensure the safety of all campers. If the weather is not threatening, camp-related activities will continue by moving indoors with some modification to activities if necessary.

We respect parents’ individual decisions whether or not to bring their children to camp if threatening weather is forecasted. However, no refunds are given.

Items are put in a Lost & Found container in The Fortress and are kept for two weeks (14 days) before being donated. Check the Lost & Found container before leaving camp to check for items belonging to your camper. You may also call the Deer Run office at (615) 794-2918 to schedule a time to pick up items left behind.

Call the camp office at (615) 794-2918 or email Contact@ DeerRun.camp and we will be happy to change your camper’s session.

There is no fee to change a camper session, but the request MUST be made more than one week (7 days) prior to the registered camp start date.

Less than 7 Days Notice is Considered a Cancellation: Any request made for a session change LESS than one week (7 days) prior to the registered camp start date will be considered a cancellation and all payments will be forfeited. At this time, a new reservation would have to be made to change a camper session.

Any fees incurred during a camp session including but not limited to transportation, extended care, and forgotten lunches is charged to the payment account on file no later than the Monday after the camp session ends.

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